Policies & Requirements

Requirements and Information for Residents:

Thesis Requirement (Orthodontics, Periodontics, and Operative & Esthetic Dentistry)
Projects in Lieu of Theses (PILOT) (Endodontics and Prosthodontics)
Resident Responsibilities:
Certificate/Certificate of Completion

Policies:

Email Policy
Social Media Policy
General Leave Policy
Gender Equity Policy
Prohibited Consensual Relationships Policy
Non-Discrimination/Harassment/Invasion of Privacy Policy

Thesis Requirement (Orthodontics, Periodontics, and Operative & Esthetic Dentistry)

The Graduate Council voted at its October 19, 2000 meeting to require all graduate students seeking thesis degrees admitted for Fall 2001 and thereafter to submit theses and dissertations in electronic form following procedures specified by the Graduate School. Exceptions will be considered on a case-by-case basis when submitted in writing by the department to the Graduate School. Exceptions will be considered when the student is off-campus during the semester the thesis is to be considered.

Projects in Lieu of Theses (PILOT) (Endodontics and Prosthodontics)

In 2009, the IR@UF began to host projects in lieu of theses (PILOTs) and non-thesis terminal projects. These projects fall outside the normal processing of the Graduate Editorial Office, and the Libraries work directly with the colleges and departments to load these items.
Information regarding the PILOT can be found on the UF Library website, https://etd.uflib.ufl.edu/how-to-submit-uf-theses-and-dissertations/projects-in-lieu-of-thesis-pilots/.

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Resident Responsibilities

TThe position of the resident presents the dual aspects of a student in post-graduate training and a participant in the delivery of patient care. A resident’s continuation in the training program is dependent upon satisfactory performance as a student and the maintenance of satisfactory professional standards in the care of patients. Behavior that reflects poorly on professional standards, ethics, and collegiality are all components of a resident’s academic evaluation. Disqualification of a resident as a student or as a health care team member disqualifies the resident from further continuation in the program. Among a resident’s responsibilities in a training program at the university are the following:

  • To meet the qualifications for resident eligibility outlined in Specialty Guidelines of the American Dental Association’s Council on Dental Accreditation (CODA);
  • To develop a personal program of self-study and professional growth with guidance from the teaching staff;
  • To provide safe, effective, and compassionate patient care commensurate with the resident’s level of advancement, responsibility, and competence, under the general supervision of appropriately privileged attending teaching staff;
  • To engage in full participation in the educational activities of the program and, as required, assumption of the responsibility for teaching and supervising other residents and students; to participate in institutional orientation and education programs and other activities involving the clinical staff; submit to the program director confidential written evaluations of the faculty and the education experiences;
  • Participate in institutional committees and councils to which the resident is appointed or invited, following approval of the program director, especially those that relate to patient care review activities, and participation in institutional programs and activities involving the staff;
  • To adhere to established practices, procedures, policies, and rules of the university or affiliated institutions as applicable, including, among others, state licensure requirements training where these exist;
  • To develop an understanding of ethical, communication, socioeconomic, and medical/legal issues that affect graduate dental education and practice; to apply cost-effective patient care.

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Certificate/Certificate of Completion

Degree-seeking (Endodontics, Orthodontics, Periodontics, and Prosthodontics) students will only be awarded a certificate upon completion of the requirements for the Master of Science degree and advanced educational requirements.

All residents will receive a certificate of completion for the appropriate program on the recommendation of the college’s respective program director. This includes satisfactory completion of service, educational requirements, and fulfillment of all other obligations and debts. This also includes completion of medical/dental records, appropriate consent for using any patient records after graduation, a checklist completed for each program co-signed by the program director, and return of all State of Florida property, as well as the property of any affiliated institution.

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Email Policy

In the College of Dentistry, email is the primary mode of communication between faculty, administration, staff, students, and residents. Residents are required to check their email daily on all scheduled school days. All official emails will be sent exclusively to dental.ufl.edu. Please note this is the email address displayed in the online directory. All students are encouraged to begin using their dental email accounts as soon as possible to ensure they receive all official correspondence from the University of Florida. Please note college emails cannot be forwarded to personal email accounts.

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Social Media Policy

The purpose of this policy is to guide employees choosing to use social media to communicate, collaborate, and interact with students, faculty, staff, stakeholders, and the general public on matters concerning or impacting the University of Florida (UF).

This policy applies to all UF faculty, staff, and students who are employed by UF in any capacity. The guidelines also apply to other people (such as volunteers and appointees) who use internally managed university computing resources. This policy applies to all forms of social media, including, for example, Facebook, Twitter, Instagram, Snapchat, YouTube, LinkedIn, blogs, online comments, etc. This policy may apply to employees outside of work hours and while using personal accounts when the use of social media affects an individual’s professional responsibilities, violates applicable law, or constitutes a violation of UF regulation or policy.

This document provides several policies and regulations that may apply to the use of social media. Violations of these policies may result in criminal or civil penalties, and/or consequences affecting an individual’s employment or student status, including but not limited to disciplinary action, and may result in personal liability.

Users of university computing resources should be aware that such use is not private and may be monitored by the University of Florida Acceptable Use of Computing Resources Policy referenced.

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General Leave Policy

Members of the housestaff of the College of Dentistry shall be entitled to leave with pay for annual and sick leave depending upon the length of appointment during the training period, as described in this section. Leave will be granted and monitored by the program director. If a resident need to be out for an extended amount of time, they will need to contact the Human Resource Office.

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Gender Equity Policy

The University of Florida is committed to providing all members of our community with fair and equitable treatment, regardless of their sex, gender identity, or sexual orientation. As such, the University strives to protect our students, employees, volunteers, and visitors from any form of discrimination or unwelcome conduct on the basis of sex, including sexual orientation and gender identity. These forms of behavior will not be tolerated at the University and any individual who engages in such conduct will be subject to disciplinary action.

This Gender Equity Policy is designed to ensure a safe and non-discriminatory educational and work environment and to meet the legal requirements set forth in title 34 of the Code of Federal Regulations part 106, the U.S. Department of Education’s Title IX Amendments of 1972. This Policy identifies the behavioral expectations that will meet the goal of establishing and maintaining a safe and healthy environment – free from all forms of gender inequity – for all individuals working, learning, residing, volunteering, and visiting our community. Implicit in this goal, is the expectation that all members of the University community act toward this commitment by promptly reporting any suspected violation of this Policy. For more information see https://hr.ufl.edu/forms-policies/policies-managers/sexual-harassment/.

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Prohibited Consensual Relationships Policy

It is the policy of the University that faculty adhere to the proper role as teacher, researcher, intellectual mentor and counselor and not engage in conduct that calls into question the integrity of the evaluative or other academic processes related to students. It is also the policy of the University that faculty refrain from exploiting or coercing students or creating the appearance of exploitation or coercion. Consistent with these policies, the following romantic or sexual relationships between faculty and students are prohibited:

  • Sexual or romantic relationships between faculty and undergraduate students, regardless of academic discipline, department, or college affiliation; and
  • Sexual or romantic relationships between faculty and graduate or professional students when both parties are affiliated with the same field, degree program or department, and under any circumstances in which the faculty member directly or indirectly exercises academic, evaluative, or supervisory authority over the student, or may be reasonably expected to do so in the foreseeable future.

Faculty who have, or have had, a sexual or romantic relationship with a student are prohibited from directly or indirectly exercising academic, evaluative, or supervisory authority over that student. Relationships that pre-date one or both parties’ affiliation with the University and that would otherwise be prohibited under this regulation shall be promptly disclosed by the faculty member to his or her dean or designee.Violations of this regulation by faculty will result in disciplinary action up through dismissal.

For more information regarding the Prohibited Consensual Relationships Policy please visit the following website, https://policy.ufl.edu/regulation/1-0065/.

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Non-Discrimination/Harassment/Invasion of Privacy Policy

The University shall actively promote equal opportunity policies and practices conforming to laws against discrimination. The University is committed to nondiscrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status as protected under the Vietnam Era Veterans’ Readjustment Assistance Act. This commitment applies in all areas to students, Academic Personnel (AP); Technical, Executive, Administrative, and Managerial Support (TEAMS) staff; University Support Personnel System (USPS) personnel, and Other Personnel Services (OPS) employees. This commitment intends to reflect the University’s belief that educational and employment decisions and access to University activities should be based on individuals’ abilities and qualifications and not on irrelevant factors, as well as that the University values broad diversity within our community and is committed to diversity and eliminating discrimination. For more information regarding the Non-Discrimination/Harassment/Invasion of Privacy Policies please visit the following website, https://policy.ufl.edu/regulation/1-006/

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